Working with a remote team can feel awesome — until remote team time management becomes a real challenge. One person’s in Brazil, another’s in Germany, someone else is always offline, and everything takes longer than it should.
Remote work sounds like freedom… but without good time management? It quickly turns into a mess.
The good news? You don’t need to be a time wizard. You just need a simple system and one solid tool to keep everyone in sync. That’s where doBoard comes in.
Let’s talk about common remote team problems — and how to fix them without more meetings or more stress.
The Problem: Time Zones, Silence, and Too Many Tools
When your team works in different time zones, everything moves slower. Someone’s always sleeping. Someone’s always asking, “Did you see my message?”
And with a million tools — Slack, Trello, Google Docs, email, more Slack — things get lost fast.
Also, there’s no “watercooler” anymore. It’s easy to feel out of the loop, even when you’re getting stuff done.
Step 1: One Clear Workspace = Smoother Remote Team Time Management
The best fix? Put everything in one place. Your tasks, your team goals, your timeline — all in one shared board.
doBoard gives your team a clean view of what’s happening:
– What are we working on this week?
– Who’s doing what?
– Where are the blockers?
No more digging through threads or guessing who’s behind.
Want more on this? Check out our other post:
How to Set Weekly Priorities Without Chaos
Step 2: Be Smart About Time Zones
Let’s be honest — “end of day” means something different for everyone.
Instead of fighting time zones, just work with them:
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Rotate meeting times.
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Use async updates (status check-ins instead of live calls).
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Let doBoard show who’s working and when — no tracking, just preferences.
Make sure you’re not expecting instant replies. Everyone deserves their own rhythm.
Step 3: Clear Updates = Smarter Remote Team Time Management
Messages like “Hey, did you do that thing?” just slow people down.
Instead:
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Comment directly on the task in doBoard.
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Post quick daily updates.
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Drop a weekly “what I finished” note on the board.
That way, no one has to chase answers. The whole team sees progress without pinging each other all day.
Step 4: Plan, Don’t Panic
More meetings won’t save your schedule. But better planning will.
Try this rhythm:
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Monday: Set the plan.
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Midweek: Quick async check-in.
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Friday: Share wins, update tasks.
doBoard makes this super easy. Just drag tasks, assign owners, add comments. Everything’s tracked, and no one gets surprised.
Step 5: Team Vibes Matter in Remote Team Time Management
Remote teams don’t have to feel cold and robotic.
Try adding:
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A fun “Watercooler” card in doBoard for memes, jokes, or random wins.
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Shoutout cards for teammates.
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Quick 1:1 reminders to check in with each other as people, not just coworkers.
People stay longer in teams where they feel seen. That matters.
Quick Recap: Try These This Week
Here’s what you can do right now to help your remote team run smoother:
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Create a shared “Week Board” in doBoard.
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Tag tasks by region or timezone.
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Use status updates instead of pings.
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Add a casual Watercooler card to the board.
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Plan on Monday, check midweek, review on Friday.
None of this takes extra tools or hours. Just a small change in how you use your time together.
Final Thoughts
Remote team time management doesn’t have to be a puzzle.
If you:
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stay clear about priorities,
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respect each other’s time,
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and use tools that don’t overcomplicate things…
Then your team can work faster, trust each other more, and actually enjoy the process.
doBoard was built to make all of this easier. No fluff. No bloat. Just a clean way to stay in sync.
Try doBoard free — and bring some calm to your remote chaos.
Want to go deeper?
Check out our post on Team Time Management: Achieve More Together with doBoard
Throughout my career, I’ve led projects in FMCG, retail, and e-commerce — from launching mobile apps to optimizing advertising and implementing CRM systems.
I’m passionate about data-driven marketing and enjoy turning complex challenges into clear, effective strategies.